Overview
All County email users will have the opportunity to search for contacts in a more consistent and reliable way. Phone Book assists in finding contacts, create new contacts (i.e., vendors), and creating folders to organize contacts in.
Instructions
Phone Book is dependable way to track down contact information within Pasco County BOCC, whether it be to find an email, phone number, reporting manager, job title, or designated office location that personnel are assigned to. This information helps users stay connected and efficient in their communication efforts.
Through Active Directory (AD), Phone Book will include the most up-to-date information within the BOCC as it is regularly maintained by the Information Technology Department.
Access the App
Below are two different methods to access Phone Book.
Phone Book via Outlook App
- If you are already in the Outlook App, switch over to the People tab located in the same navigation bar as Calendar, Email, People, and Tasks.
Phone Book via Desktop
- Double-click the Phone Book app (or Ctrl +Shift + Alt + P) on your desktop and a new Outlook window will open.
- The shortcut will bring users to the front page of the People tab as displayed in the above section, and defaulting your cursor into the Search bar.
Search for Contacts
- Once under the People tab, look towards the top right-hand for Search People in the Ribbon.
- Information can be searched by the following:
- First name
- Last name
- Job title
- Extension or mobile number
- Email
Creating New Contacts
If needed, add contacts to your own personal phone book by following the steps below. The proceeding section will demonstrate how to organize your contacts into folders.
Internal Contacts
- Once you have found the correct contact, select their name and a small window will open displaying all contact information.
- Select the “…” ellipses from the screen.
- Select Add to Contacts.
- A contact card will appear with pre-filled information. You will not need to make any adjustments to the fields. Proceed by selecting Save & Close on the top left-hand corner of the window.
- The contact will now be found under My Contacts.
External Contacts
- New contacts that do not work under Pasco County BOCC (i.e., Vendors) can also be created and stored under your contact list. Select New Contact on the top left-hand side of the ribbon.
- Complete all necessary blank fields and click Save & Close.
Creating Folders to Organize Contacts (optional)
The below steps can be used to create new folder for contacts to be placed in. This can be helpful when trying to organize contact for a cleaner preview.
- Right-click on Contacts under My Contacts and select New Folder.
- Create a name for the new folder and select OK.
- Once the folder is created drag and drop the contact from the main Contacts folder to the new folder.
- The contact will now live under the corresponding folder.
Additional Microsoft Resources
Click on the articles below to learn more.